Tips On How To Manage Your Fleets Fuel Expenditure

For fleets and their managers, money spent on fuel makes up a majority of any team’s budget, and recent fluctuations in price meant that a massive effort was needed to try and keep things from completely breaking the budget. In this article, we will look at three ways your fuel spending can be better managed. Broadly speaking this can only be done in two ways, consume less fuel or find a cheaper fuel source. The next question then is how?

how to manage fleet fuel expenditure

Analysis of Driving and Duty Cycles

While the debate still rages on about what the next generation of fuel there are methods to reduce current fuel spending costs. Typically these costs are sensitive to drive and duty cycles, this implies that analysis of said cycles can result in a possible reduction in costs if done right. With advancements in technology including GPS tracking and data harvesting analyzing either a driving cycle or the overriding duty cycle is made far easier than most would expect.

Data that is generated by modern technology can even be used to predict savings in adopting technology like real-time driver tracking which can then be used to offset the expected return of investment technology adoption typically entails. Further, data taken in real time will assist in determining future costs associated with duty cycles even in the event of a freak weather event as an example.

Never Forget the Basics

Adoption of new technology is certainly one way to reduce costs, but it is also important not to forget the basics. Things like maintaining proper tire inflation, reducing vehicle weight, reducing potential rolling resistance, getting drivers to practice passive idle reduction, and most importantly maintaining vehicles properly are tried and tested ways fuel costs can be reduced.

If the fleet manager wants to dive even deeper into similar ways to reduce costs, newer vehicles often include computer-governed powertrains. This allows for the powertrain to be made more efficient by mapping power delivery curves and transmission shift points via the onboard computer for improved fuel consumption.

Transport Fleets Using Telematics

Modifying Driver Behaviour

No matter where you are based drivers are your most important asset and getting them to adopt better behaviors on the road can be one of the best methods to reduce fuel consumption. Be it in Colorado or charlotte trucking relies fundamentally on the driver in question. Fleet managers across the globe have found great success in reducing costs. Here again, the technology used to analyze driving and duty cycles and be used to track driver behaviors.

Modern tracking systems not only provide GPS data but data pertaining to the overall condition of the vehicle. This data can be used to determine problem driving areas and subsequently corrected.


While the world waits on a new fuel source to come to market cheaper than what we currently have, the best method is to reduce fuel consumption that threatens to blast a hole in any budget. Above we have seen three fleet fuel management methods to do so with some of them requiring little to no capital expenditure.